Automation & Software ROI Calculator
A free, instant estimate of what automating manual work is worth to your business. Move the sliders, and the four numbers that matter recalculate live.
Run your numbers
Adjust the five inputs to match your business. Every figure on the right recalculates instantly, so you can see how team size, hourly cost, and the hours lost to repetitive work each move the return.
Your business details
What you get back
LiveHours × employees × rate × 52. Build and running costs subtracted.
Illustrative estimate based on your inputs.
The math behind the hours
One worker losing 20 hours a week at £35 an hour is 20 × £35 × 52 = £36,400 recovered a year, about £3,033 a month. On a typical build that pays for itself by break-even week 10. Multiply across a team and the case grows quickly.
A worked example (yours is above).
What this tool does
Most teams sense that repetitive admin is costing them, but rarely stop to size it. This calculator turns that hunch into a figure. You give it five inputs about your team, and it returns the annual labour you could recover, your net return in year one, the week the investment breaks even, and the value built up over five years. It runs entirely in your browser, nothing is sent or stored, so you can experiment freely.
How the maths works
The model is deliberately simple, so you can sanity check every figure yourself:
- Annual labour recovered is employees multiplied by hours saved each week, multiplied by the hourly cost, multiplied by 52 weeks.
- Year one net return takes that annual figure and subtracts the one time build investment plus twelve months of running cost.
- Break even week divides the build investment by the weekly net recovery, rounded up to the next whole week.
- Five year value is five years of recovered labour, less the build and sixty months of running cost.
The result is an illustrative estimate, not a quote. It assumes the recovered hours are genuinely redeployed to valuable work, which is exactly the conversation worth having once the numbers look promising.
Who it is for
It is built for owners and operations leads weighing up whether automation or custom software is worth the spend. If your team loses hours every week to copy and paste, chasing updates, rekeying data between systems, or building the same report over and over, this gives you a defensible number to take into that decision, whether you build with us or not.
Ready to act on the numbers?
The two services that most often turn these hours back into capacity:
Let us pressure test your numbers
Send us your inputs and we will tell you honestly whether the return holds up, and the most practical way to capture it.
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