Construction Automation Checklist
The tendering, RFIs, valuations, site reporting, and compliance paperwork that pile up on every construction project, and what automating each one looks like. Tick what your team still does by hand and price it up.
What manual work is costing your projects
Tick the jobs your site and back-office teams still do by hand, set the loaded hourly cost of the people doing them, and the panel on the right totals the hours and the annual price tag. Every figure is your inputs, nothing is sent or stored.
What it's costing you
Hours are typical weekly time per task; costs use one representative construction hourly rate. Adjust it to yours.
Highest payback first
Fix: generate first-draft quotes and tender pricing from your rates, materials, and the project spec, ready to review
Fix: route them through a tracked workflow with status, owners, and automatic chasing
Fix: build interim valuations and progress claims from your project and cost data on schedule
Fix: capture them through a mobile form that auto-generates and distributes the daily log
Fix: AI reads invoices, matches them to POs and contracts, and routes for approval
Steady gains next
Fix: generate variation notices and change orders from your data and route for sign-off
Fix: automate collection and allocate labour to cost codes for payroll and job costing
Fix: digitise snagging, assign items, track close-out, and flag overdue defects
Fix: track location, hire periods, and returns with alerts so nothing is over-hired
Fix: auto-tag and file with expiry and review alerts
Fix: keep the latest drawings and documents in one place with version control and distribution
What you get back
LiveHours are typical weekly defaults; adjust the rate to your loaded cost. Each task is hours × rate × 52 weeks. Illustrative estimate.
Want the payback on fixing these? Run the ROI calculator
What this checklist does
On a live project the admin is relentless and spread across the site office, the commercial team, and the back office: pricing tenders, logging RFIs, preparing valuations, typing up daily site reports, chasing subcontractor invoices. This checklist gathers the most common time sinks in one place and puts an annual cost against each, so the cumulative drag is finally visible. Tick the ones that match how your firm runs today and watch the total build.
How the maths works
Each task carries a typical number of hours it eats every week. The cost of a single task is hours × your hourly rate × 52 weeks; the headline figures are the totals across every task you leave ticked. Change the rate or switch currency and every per-task cost and total recomputes instantly.
The hours are typical weekly time per task across the people who do the work, so the totals are a team-wide aggregate and will run beyond a single 40-hour week. Treat the result as an illustrative estimate and adjust the rate to your loaded cost. The point is the order of magnitude and which jobs are worth fixing first.
Who it is for
It is for main contractors, subcontractors, and the commercial and site teams who carry the paperwork on every job, where estimating, document control, and reporting eat into time that should go to building. The tasks are ordered highest payback first, so you can see where automating would free the most time before you commit to anything.
Where to go next
Size it from another angle, or talk to us about fixing the jobs you have ticked:
- Savings Calculator, to total the busywork across your whole team
- ROI Calculator, to weigh the cost of the fix against the saving
- AI Business Automation, automating the repetitive work itself
- Custom Software, replacing the manual process with a tailored system
- Excel to Software, turning the tender and valuation spreadsheets into a proper system