Aviation Automation Checklist
The passenger handling, baggage, rostering, and operational reporting work that quietly absorbs hours across aviation operations, and what automating each one looks like. Tick what your team still does by hand and price it up.
What manual work is costing your operation
Tick the jobs your ops, ground, and back-office teams still do by hand, set the loaded hourly cost of the people doing them, and the panel on the right totals the hours and the annual price tag. Every figure is your inputs, nothing is sent or stored.
What it's costing you
Hours are typical weekly time per task; costs use one representative aviation hourly rate. Adjust it to yours.
Highest payback first
Fix: sync passenger data across booking, check-in, and operational systems so it is entered once and flows everywhere
Fix: connect baggage scan points into one tracking view with automatic alerts and reconciliation for mishandled bags
Fix: auto-generate these reports from your systems each day
Fix: automate claim intake, eligibility checks against the rules, and routing for payment
Fix: trigger automatic SMS or email updates on operational events
Steady gains next
Fix: automate roster building and changes against rules and availability, with conflict alerts
Fix: log through a form and auto-generate timestamped reports for ops and compliance
Fix: digitise them, log completion, and flag delays automatically
Fix: AI reads invoices, matches to POs and contracts, and routes for approval
Fix: auto-tag and file with expiry alerts
Fix: turn requests into tracked tickets and notify the assigned team
What you get back
LiveHours are typical weekly defaults; adjust the rate to your loaded cost. Each task is hours × rate × 52 weeks. Illustrative estimate.
Want the payback on fixing these? Run the ROI calculator
What this checklist does
Aviation runs on tight turnarounds, and the manual admin behind them is easy to lose track of: passenger data rekeyed between systems, baggage reconciled across scan points, the daily on-time-performance pack assembled by hand, delay claims and passenger messages handled one at a time. This checklist gathers the most common time sinks in one place and puts an annual cost against each. Tick the ones that match how your operation runs today and watch the total build.
How the maths works
Each task carries a typical number of hours it eats every week. The cost of a single task is hours × your hourly rate × 52 weeks; the headline figures are the totals across every task you leave ticked. Change the rate or switch currency and every per-task cost and total recomputes instantly.
The hours are typical weekly time per task across the people who do the work, so the totals are a team-wide aggregate and will run beyond a single 40-hour week. Treat the result as an illustrative estimate and adjust the rate to your loaded cost. The point is the order of magnitude and which jobs are worth fixing first.
Who it is for
It is for airlines, airports, ground handlers, and the operations and back-office teams that keep flights moving, where passenger handling, scheduling, and reporting eat into time that should go to running the operation. The tasks are ordered highest payback first, so you can see where automating would free the most time before you commit to anything.
Where to go next
Size it from another angle, or talk to us about fixing the jobs you have ticked:
- Savings Calculator, to total the busywork across your whole team
- ROI Calculator, to weigh the cost of the fix against the saving
- AI Business Automation, automating the repetitive work itself
- Custom Software, replacing the manual process with a tailored system
- Excel to Software, turning the spreadsheets behind rostering and reporting into a proper system